Administrative Support Specialist

Washington, DC, DC

Full Time

Experienced

Pay: $95,000.00 - $105,000.00 per year

Position Title: Administrative Support Specialist
Constellation seeks an Administrative Support Specialist to join our Homeland Security team in Washington, DC. This role performs critical federal logistical and administrative functions in a NW DC office 5 days per week that align with federal guidelines and agency mission requirements. This role supports day-to-day administrative operations to ensure efficient personnel and program support. This position is responsible for providing administrative and operational support within the office, with a focus on filing, data entry, scheduling, and correspondence. This role also leads the managing program schedules and coordinate meetings using Microsoft Outlook and Teams, promptly resolving scheduling conflicts.
Key Responsibilities:

Regularly review SharePoint site to identify and implement necessary updates.
Draft and edit correspondence, briefs, and reports with discretion and tactful judgment.
Coordinate and assist with the movement of government assets, including office equipment, supplies, and materials.
Communicate with staff and departments to fulfill logistical and administrative needs.
Monitor supply levels and assist with ordering and restocking supplies as needed.
Provide calendar and meeting support, including scheduling, agenda preparation, and note taking for staff meetings and office projects.
Provide support for maintaining the organizational source requests utilizing a centralized tracker to meet operational needs.
Monitor and respond to routine inquiries via the shared email box or phone, escalating when necessary to the senior leadership.
Assist with logistics and coordination of internal training, workshops, tasker responses.

The ideal candidate must have the following experience, background, and credentials:

A minimum of three (3) years of experience in a business/administrative support role.
Ability to follow safety procedures and handle equipment responsibly.
Bachelor’s degree in Business, Human Resource Management, or a related field.
Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.

Job Type: Full-time
Work Location: Onsite

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

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Administrative Support Specialist

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